A bibliographic format contains the definition of which fields are part of a bibliographic record, which subfields each of the fields can have, what the characteristics are of fields and subfields, etc.
After selecting this AFO a menu screen will be displayed:
The various options are described in the following sections.
Go to AFO 151 and choose , this will result in a list of bibliographic formats defined on your system:
Each format has its own properties. You can view these by selecting a format and then clicking on the icon .
You can then change these properties by clicking on the icon .
In the screen below you can change the general properties of a format. Normally it is not necessary to do this. Only when you design your own format will you need to do this.
A description of the properties shown on this screen:
|
Property |
Description |
|
Source for miscellaneous number in Acq |
See AFO 272 Additional order fields for explanation for explanation (field cannot be updated from here but will be filled when you define this in AFO 272) |
|
Source for publisher order number in Acq |
See AFO 272 Additional order fields for explanation for explanation (field cannot be updated from here but will be filled when you define this in AFO 272) |
|
Creation of citations destination for numbering |
See AFO 367 Miscellaneous for explanation (field cannot be updated from here but will be filled when you define this in AFO 367) |
|
Creation of citations destination for title |
See AFO 367 Miscellaneous for explanation (field cannot be updated from here but will be filled when you define this in AFO 367) |
|
Default authority list view |
The way in which authority lists can be presented. You can choose between code only or code plus wording. For more information see the chapter on Authorities. |
|
Source for external order number in Acq |
See AFO 272 Additional order fields for explanation for explanation (field cannot be updated from here but will be filled when you define this in AFO 272) |
|
Identification |
The name of the format. You can not change this after the format has been defined. |
|
In use / active |
You can tick a box to denote the format can be used. You cannot create a database for an inactive format. |
|
Label |
The name of the format as presented in lists etc. The label can be changed. |
|
Default language |
The language in which cataloguing will be done in special cases where a specific language cannot be defined. |
|
Languages in format |
Vubis Smart supports multilingual fields, e.g. subject headings in multiple languages. Here you define which languages can be used. |
|
Wording |
Free text description of the format. |
|
Identification format (Field) |
Here you define how fields are named. The notation 3N' in the example means 3 numeric characters. |
|
Order of fields |
This can be used to determine a specific mandatory order of fields for the format. This order will be applied when saving records, even if a different order was used in the template to create the record. |
|
Technical maximum for repeating fields |
Repeatable fields are infinitely repeatable in theory; but for technical purposes there is a maximum, which is defined here. |
|
Identification format (Record) |
Records in a database have an identification. Usually this is a number. Here you define how identification is done. The 1.N in the example means an infinite number of numeric characters. If you were to put 1.4N here it would mean that the number identifying a record can consist of a maximum of 4 numeric characters, i.e. a maximum of 9999. Which means you cannot enter more than 9999 records on the database. |
|
Identification format (Subfield) |
The definition for this is similar to the identification of records. The 1AN in the example means one alpha numeric or numeric character. |